Open & Read Entourage database

View Entourage database in other email application

view entourage database

The following article will give you important tips about how to how to backup and open Entourage database in another email application .

Microsoft Entourage is another popular and widely used email application which also act as a personal information manager developed by Microsoft for Mac OS X 8.5 and higher. Entourage provide email, calendar, address book, note list, task list, and project manager functionality. Entourage supported retrieving email using POP, IMAP, (for Microsoft Exchange servers) WebDAV. The application supports some Mac OS technologies, like Spotlight search engine and AppleScript; however, the use of database monolithic database made it difficult to back up incrementally with time machine. Also maintains the separate address book, but allowed synchronization of contacts and calendars events through Sync Services.

Some Import/Export limitations of Entourage

The application could natively read Outlook Personal Folder files and could not read Outlook archived emails without first re-importing them back into the main Windows Outlook database. As a result, it was impossible to transfer email data from Outlook (Windows) directly into Entourage (Mac).

As Microsoft had released PST Import Tool for Microsoft Entourage application, this will not solve the problem directly of exporting data from Windows to Mac, because the program coidual files, rather than in a single database like .pst or Entourage database.

In Microsoft Entourage, you can easily create archives of message to store the data by making use of drag-and-drop method. This feature be responsible for back up message folders in Entourage.

Use the below steps to create the backup of a Entourage message folder:

  1. Resize the Entourage program window so that you can see the desktop of Apple Macintosh
  2. Click the desired folder, you want to archive in the Entourage Folder List pane. If you do not see the Folder List pane, then go to View menu and click on Folder List.
  3. Drag the folder on your desktop. A file gets created with the same name as the folder from which it was created

Note: You must create separate operation for each folder on which you want to save Entourage file. Additionally, subfolders are not comprised when creating Entourage file and the procedure is performed for a parent folder.

Importing and Restoring Messages from Entourage

To open or read Entourage database folders, apply one method from the following methods:

  • When Entourage is running double-click on MBOX file, and click on Import in the Confirmation dialog box. If Entourage is not running when you double-click the MBOX file, it runs the program with the same import confirmation prompt.
  • -or-

  • In the Import Wizard, click Import Information from a Text File, and then click Import data from an Entourage text file.

By the above described information, you can easily import messages, addresses, rules, signatures, and accounts from other Apple Macintosh messages, and personal information management (PIM) software in Entourage

Moreover, manual method also exists to import data manually of Entourage text format

To manually import data in Entourage:

  • Open Entourage, Go to File Menu and click on Import
  • In the Begin Import dialogue box, click the option for the program or file from which you want to import data, and click the arrow button in order to proceed to the next page.
  • In the Ready to Import dialogue box, click the items you need to import. The import possibilities differ depending on the program type and the capabilities of program. In all programs, all options are selected by default.
  • Click on arrow to finish the import procedure.
  • Entourage is capable to import data from the following text and data file types

    • Tab or comma delimited text files
    • .mbox formatted text files

    Moreover, Macworld specifies that Windows Outlook emails can be transferred to Apple Mail or Entourage using Mozilla Thunderbird as an in-between agent. Thunderbird on Windows is utilized to import the mail from Outlook. Then the converted mail file is moved from Windows Thunderbird directory to the Mac and import feature is used on Mac Mail or Entourage. However, email attachments could be lost during the conversion to Thunderbird.


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    Use the following scenario to understand more clearly about Entrourage database

    General situation faced by many users

    "As many might have noticed sometimes on Apple Discussions I've been adamant proponent of switching from Entourage. It has a severe issue that it stores all your essential documents in a particular single database file. This database file if it get corrupted means rebuilding, which can take the better part of the day if effective. If not, you will lost all your contacts, e-mail, and calendar entries in Microsoft Entourage. I've came to a point in using Entourage where this was occurred, and no attempt was made to restore it from the original document. And for those who want to move away from Entourage, Apple's Mac OS X Mail now offers IMAP support, Exchange and POP. A plugin even offers Hotmail support on Mac OS X Mail. In order to transfer your data from Entourage, the following steps are essential.

    Commercial third-party software is available to facilitate the backup of Entourage database perfectly without any loss of data. But those using MBOX format will not be able to respect any hierarchy of subfolder since MBOX format does not support it.

    Steps to open Entourage database in different format using third party utility

    • Download and run the software on your machine
    • The tool allow to browse the location and extract Entourage message folder
    • After successful backup of Entourage database, now you can easily open & view Entourage database in another email application format, a single message will be displayed as conversion completed successfully.

    After done with the task, now you can easily read Entourage database in different application


    In the above article I have discussed about how user can take a backup and view Entourage data in another email application file format. Moreover, given brief introduction about Entourage email application and its features.